Part-Time, Administrative Assistant-Planetarium - Raritan Valley Community College
4.
1 Part-time 2 hours ago Full Job Description Location:
Branchburg, NJ Category:
Part-Time Hourly Posted On:
Tue Feb 21 2023
Job Description:
The Raritan Valley Community College Planetarium is currently accepting resumes for a Part-Time Administrative Assistant.
Reporting to the Director of the Planetarium, this is a multi-tasked position, working as a team member of the administrative and support staff, providing support for the Planetarium and the Observatory.
Duties &
Responsibilities:
Answer phones, check messages, and return phone calls.
Take public show reservations.
Take school group / summer camp group reservations.
.
Prepare and send out confirmation letters and invoices for groups, using Customer Manager and Quickbooks software.
Deposit school income; receive payment with cash, checks, credit cards.
Prepare deposit statement, and deliver to Finance.
File deposits and paid invoices.
Prepare public show reservation forms each season.
Process gift donations that come in and mail out free tickets.
Sort incoming mail sent to the office.
Use Banner to order gift shop items and other supplies.
Order office supplies from Central Stores or WB Mason.
Assist with preparing supplies for school groups who are doing scavenger hunt.
Assist with gift shop sales.
Call on Accounts Payable departments at Boards of Education when checks are late or incorrect.
Make reminder phone calls for public sold out shows.
Put advertising on web sites for public shows:
NJ Family Magazine and Somerset County Tourism.
Other duties as needed Job Requirements:
Proficient in Microsoft Office.
Prior data entry experience.
Ability to operate a multi-line phone system.
Excellent customer service skills & strong organizational and prioritization abilities.
Preferred
Qualifications:
Experience using Banner and Argos systems.
Additional Information:
.
Estimated Salary: $20 to $28 per hour based on qualifications.
1 Part-time 2 hours ago Full Job Description Location:
Branchburg, NJ Category:
Part-Time Hourly Posted On:
Tue Feb 21 2023
Job Description:
The Raritan Valley Community College Planetarium is currently accepting resumes for a Part-Time Administrative Assistant.
Reporting to the Director of the Planetarium, this is a multi-tasked position, working as a team member of the administrative and support staff, providing support for the Planetarium and the Observatory.
Duties &
Responsibilities:
Answer phones, check messages, and return phone calls.
Take public show reservations.
Take school group / summer camp group reservations.
.
Prepare and send out confirmation letters and invoices for groups, using Customer Manager and Quickbooks software.
Deposit school income; receive payment with cash, checks, credit cards.
Prepare deposit statement, and deliver to Finance.
File deposits and paid invoices.
Prepare public show reservation forms each season.
Process gift donations that come in and mail out free tickets.
Sort incoming mail sent to the office.
Use Banner to order gift shop items and other supplies.
Order office supplies from Central Stores or WB Mason.
Assist with preparing supplies for school groups who are doing scavenger hunt.
Assist with gift shop sales.
Call on Accounts Payable departments at Boards of Education when checks are late or incorrect.
Make reminder phone calls for public sold out shows.
Put advertising on web sites for public shows:
NJ Family Magazine and Somerset County Tourism.
Other duties as needed Job Requirements:
Proficient in Microsoft Office.
Prior data entry experience.
Ability to operate a multi-line phone system.
Excellent customer service skills & strong organizational and prioritization abilities.
Preferred
Qualifications:
Experience using Banner and Argos systems.
Additional Information:
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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