Executive Assistant
Hello,
My name is Carlane and I represent The Fountain Group. We are a national staffing firm and are currently seeking an Executive Assistant for a prominent client of ours. This position is located in Somerset, NJ. Details for the positions are as follows:
Job Description
Prior experience supporting legal, as well as using Serengeti is a plus and preferred.
The Corporate Executive Assistant handles day-to-day administrative responsibilities including, edit and compile PowerPoint presentations, compile data for weekly dashboards, schedule meetings, maintain complex calendars, coordinate extensive travel plans (including international), place and receive phone calls and faxes, process expenses, generate correspondence and maintain paper and computer files.
Interacts with various level contacts inside and outside the company to gather and prepare information relative to the manager's functions.
Ability to execute professional level tasks with minimal direction is essential.
This role is responsible for supporting senior managers that interact with various Executive Level associates
Performing professional level tasks that are sensitive in nature, requiring independent judgment, initiative and tact
Preparing PowerPoint presentations for internal and external audiences, under general direction (but does not facilitate presentations)
Strong skills using Outlook and MS Office - PowerPoint, Word, and Excel. Visio a plus.
Managing the preparation of presentation materials
Scheduling and organizing meetings and conferences (i.e., schedules attendees, conference rooms, catering and clean-up services)
Working independently with only general guidance on a variety of special projects.
Experience coordinating domestic and international travel. Visa processing. T&E processing
Organizing and maintaining necessary confidential files and records
Coordinating ordering of office and break room supplies. Copy and fax.
Coordinate offsite and onsite logistics (international and domestic)
Working independently with only general guidance on a variety of special projects
Organizing and maintaining necessary confidential files and records
If you are interested in hearing more about the position please respond to this posting with your resume attached.
Estimated Salary: $20 to $28 per hour based on qualifications.
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