Administrative Assistant
Who We Are
GalaxE.Solutions
Every day, our solutions affect people throughout the world. From Fortune 100 companies to start-ups, GalaxE develops and implements strategic projects that are critical to the success of customers' businesses and the lives of tens of millions of people.
For over twenty-five years, we have grown and evolved into a multi-national firm that employs over 2000 team members worldwide. But we're not done evolving. It took collaboration and innovation to get here, and it takes collaboration and innovation to get where we (and our customers) want to be tomorrow.
What does this mean for our employees? They have the security of an established company, with the benefits of working for a company where great minds, hard work, leadership and innovation are highly regarded and rewarded.
As Thomas Edison said, There's a way to do it better find it. We want our employees to find it.
We're looking for creative people, with an entrepreneurial spirit, looking to work on awesome projects! Sound like you? Come work with us! Find out for yourself what it means to be part of the GalaxE team.
It's not always easy, but important work never is. #WeAreGalaxE
Equal Opportunity Employer/Veterans/Disabled
What You Will Do
Manages the office common areas, including, but not limited to: kitchens, lobby, lounge, and conference rooms; ensure that spaces are tidy and stocked for use at all times.
Run errands on a regular basis.
Maintain supply levels throughout the office and in back stock; place supply order requests timely to ensure stock levels are hearty.
Set up of office/cubicle workspaces for new hires, ensuring each space is cleaned, clearly marked with a name plate, and are stocked with standard supplies. Assist with maintaining seating charts in partnership with IS/Facilities team.
Track usage of office refreshment equipment such as, water coolers, coffee pots, etc. and act as a point of contact for vendors. Ensure all are in working order on a regular basis and contact vendors for repairs/replacements as needed.
Completes ad hoc administrative projects
Perform all receptionist duties in the absence of Administrative Assistant/Receptionist, including, but not limited to:
Answer multi-line phone systemPrepare FedEx shipmentsReceive and direct visitorsWord processing, photocopying, scanning, filing, binding, and faxingEnsure visitor security requirements are metCoordinate and organize mass mailings
Assist in planning and executing employee events
Provide back-up support the Executive Assistant
Add travel plans to multiple calendars
Process expenses
Order and set up food for meetings and lunches
Set up conference rooms for meetings
Filling, creating folder labels, restocking
Support and maintain all corporate policies, procedures, and quality & confidentiality standards as outlined in The GalaxE Group Employee Guide
Skills and Experience You Will Need
Required Skills:
Experienced as an Administrative Assistant to support human resources department
Experienced in handling confidential information/paperwork
Experienced in scanning, filings, and faxing documents
Comfortable with multitasking and working with other internal departments
Ability to handle reporting and analysis; advanced excel skills.
Experience with word, outlook, other Microsoft programs; and databases, such as HRIS systems.
Comfortable with high volume of emails and fielding calls using a multi-line phone system
Comfortable communicating with all levels throughout the organization, including executives.
Desired Skills:
Experience with Cognos preferred.
Interest in learning HR principals is a plus
. Apply now!Estimated Salary: $20 to $28 per hour based on qualifications.
GalaxE.Solutions
Every day, our solutions affect people throughout the world. From Fortune 100 companies to start-ups, GalaxE develops and implements strategic projects that are critical to the success of customers' businesses and the lives of tens of millions of people.
For over twenty-five years, we have grown and evolved into a multi-national firm that employs over 2000 team members worldwide. But we're not done evolving. It took collaboration and innovation to get here, and it takes collaboration and innovation to get where we (and our customers) want to be tomorrow.
What does this mean for our employees? They have the security of an established company, with the benefits of working for a company where great minds, hard work, leadership and innovation are highly regarded and rewarded.
As Thomas Edison said, There's a way to do it better find it. We want our employees to find it.
We're looking for creative people, with an entrepreneurial spirit, looking to work on awesome projects! Sound like you? Come work with us! Find out for yourself what it means to be part of the GalaxE team.
It's not always easy, but important work never is. #WeAreGalaxE
Equal Opportunity Employer/Veterans/Disabled
What You Will Do
Manages the office common areas, including, but not limited to: kitchens, lobby, lounge, and conference rooms; ensure that spaces are tidy and stocked for use at all times.
Run errands on a regular basis.
Maintain supply levels throughout the office and in back stock; place supply order requests timely to ensure stock levels are hearty.
Set up of office/cubicle workspaces for new hires, ensuring each space is cleaned, clearly marked with a name plate, and are stocked with standard supplies. Assist with maintaining seating charts in partnership with IS/Facilities team.
Track usage of office refreshment equipment such as, water coolers, coffee pots, etc. and act as a point of contact for vendors. Ensure all are in working order on a regular basis and contact vendors for repairs/replacements as needed.
Completes ad hoc administrative projects
Perform all receptionist duties in the absence of Administrative Assistant/Receptionist, including, but not limited to:
Answer multi-line phone systemPrepare FedEx shipmentsReceive and direct visitorsWord processing, photocopying, scanning, filing, binding, and faxingEnsure visitor security requirements are metCoordinate and organize mass mailings
Assist in planning and executing employee events
Provide back-up support the Executive Assistant
Add travel plans to multiple calendars
Process expenses
Order and set up food for meetings and lunches
Set up conference rooms for meetings
Filling, creating folder labels, restocking
Support and maintain all corporate policies, procedures, and quality & confidentiality standards as outlined in The GalaxE Group Employee Guide
Skills and Experience You Will Need
Required Skills:
Experienced as an Administrative Assistant to support human resources department
Experienced in handling confidential information/paperwork
Experienced in scanning, filings, and faxing documents
Comfortable with multitasking and working with other internal departments
Ability to handle reporting and analysis; advanced excel skills.
Experience with word, outlook, other Microsoft programs; and databases, such as HRIS systems.
Comfortable with high volume of emails and fielding calls using a multi-line phone system
Comfortable communicating with all levels throughout the organization, including executives.
Desired Skills:
Experience with Cognos preferred.
Interest in learning HR principals is a plus
. Apply now!Estimated Salary: $20 to $28 per hour based on qualifications.
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